2025-26 SY Express Grant Program

EXPRESS GRANT GUIDELINES

Thank you for your interest in applying for a Park City Education Foundation (PCEF) grant. Please review the following information before completing a grant application to ensure you understand the eligibility requirements, expectations, and restrictions. Do not hesitate to contact PCEF staff with questions.

Express Grants are intended to be one-time funding requests to support immediate or unanticipated needs. 

  • *NEW* The maximum amount for an Express Grant award is $2,000. 
  • Applications are accepted and reviewed on an ongoing basis as long as funds are available. 
  • Awards will be announced and funds will be available within 5-7 business days of the application’s submission with an email notification. 

ELIGIBILITY REQUIREMENTS 

  • Programs must meet PCEF's mission and vision: 
    • Mission:  fund and support educator-powered initiatives that inspire all Park City students to reach their academic and lifelong potential.
    • Vision:  help launch well-prepared, curiosity-driven, creative problem solvers who are ready to meet tomorrow’s challenges.


  • Programs cannot be in conflict with programs previously or currently funded by PCEF. 
  • Applicants must complete their due diligence prior to submitting a grant application.
  • Programs must align and comply with the Park City School District’s policies, including but not limited to  PCSD mission and vision,  curriculum / instructional materials (Policy 9050),  Idea Process, procurement, staffing/contracts, and technology. 
  • Applications must have approval from their supervisor (administrator, director, etc.) Please have your supervisor approve prior to submitting an application.

FUNDING RESTRICTIONS

PCEF grants do NOT fund:

  • Applications for previously funded programs, projects, or needs, will not be accepted. If the applicant has received Express Grant funding for this program or project, they are not eligible to apply.
  • Stipends for teachers for work inside their own classroom during contracted school hours.
  • Reimbursement for materials/programs already purchased.
  • Work visas or the visa renewal process.
  • Capital and furniture items generally funded by the district (unless the budget item has been formally requested and turned down by the district.)
  • School Book Fairs, including vouchers.
  • Another organization's program. The program idea must be the PCSD employee’s idea and not another organization’s program. PCEF cannot fund another organization’s program. 
  • PBIS or learning incentives and/or supplies for individual classrooms, educators, teaching teams, departments, or schools. Requests for additional amounts beyond what has been awarded will not be accepted. Classroom learning or behavior incentives will not be funded.

COMMUNICATIONS

All communications (including award and decline notifications) will be conducted via email through the Submittable system. 

  • Please make sure you check your email regularly for award or decline notifications. 
  • If you do not hear from PCEF within 72-hours of submission, please contact Cynthia Mellin cmellin@pcschools.us.

FUNDING TERM

The Funding Term for the grant award is the 2025-26 school year. 

  • The intent is to fund programs that benefit students during the school year for which the grant was funded. The funds will expire on June 22, 2026.
  • Any unused funds will be forfeited unless arrangements have been made with PCEF Program Staff prior to the end of the school year. 
  • The grant award is the amount that PCEF will contribute to your program/project. Please don’t go over budget! It is your responsibility to keep track of your spending. 
  •  It is expected that the funds will start being used within 30-days of receiving the award notification. Express Grants funds are not unlimited. PCEF has a finite amount available. If you decide to not spend the award, please let PCEF Program Staff know ASAP so the funds can be redistributed.

AWARD EXPECTATIONS

If Awarded Funding, Grantees Agree to the Following:

  • Submit program documentation: photos, quotes, and/or videos for their respective programs. PCEF may share these in communications to help raise funds and awareness of the work we support.
  • Acknowledge PCEF support of the program. Responsibility of the Program Manager.
  • Include the PCEF logo on all marketing and promotional materials for their program.
  • Share that PCEF funded the program in any written or verbal communications, including emails to parents. This also includes any media appearances or articles about your program. 
  • Grant award funds must go through the District financial system (MUNIS). Any funding requests must be aligned with District policy and procedures.
  • Items purchased with PCEF funds will remain at the school for which the funding was awarded if the educator leaves that school, items are the property of the school, not the educator.

Possible Additional Funding

To increase the amount available to distribute through PCEF Granting programs, PCEF may approach donors to invite them to co-fund a limited number of grants. Applicants should be aware that their application may be shared by PCEF with these donors. Any applicant not wishing to have their information shared should contact Kara Cody at kcody@pcschools.us.

For any questions or concerns, please contact:

Kara Cody, PCEF VP of Programs  kcody@pcschools.us 

Cynthia Mellin, PCEF Operations & Office Manager, cmellin@pcschools.us 

We use Submittable to accept and review our submissions.
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