2024-25 SY Express Grant Program

Thank you for your interest in applying for a Park City Education Foundation (PCEF) grant. Please review the following information before completing a grant application to ensure you understand the eligibility requirements, expectations, and restrictions. Do not hesitate to contact PCEF staff with questions.

Express Grants are intended to be one-time funding requests to support immediate or unanticipated needs. 

  • The maximum amount for an Express Grant award is $1,000. 
  • Applications are accepted and reviewed on an ongoing basis as long as funds are available. 
  • Awards will be announced within 5-business days of the application’s submission with an email notification. 
  • Funds will be available within 48-hours of the award announcement.

Eligibility Requirements 

Programs must meet PCEF's mission and vision: 

  • Mission:  fund and support educator-powered initiatives that inspire all Park City students to reach their academic and lifelong potential.
  • Vision:  help launch well-prepared, curiosity-driven, creative problem solvers who are ready to meet tomorrow’s challenges.

Programs cannot be in conflict with programs previously or currently funded by PCEF. 

Applicants must complete their due diligence prior to submitting a grant application.

Programs must align and comply with the Park City School District’s policies, including but not limited to  PCSD mission and vision,  Idea Process, procurement, staffing/contracts, and technology. 

Applications must have approval by the applicant’s supervisor (administrator, director, etc.) Please have your supervisor approve prior to submitting an application. You will be required to show documentation of approval in your application.

Applications for previously funded programs, projects, or needs, will not be accepted. If the applicant has received Express Grant funding for this program or project, they are not eligible to apply.

Communication

All communications (including award and decline notifications) will be conducted via email through the Submittable system. 

Please make sure you check your email regularly for award or decline notifications. If you do not hear from PCEF within 72-hours of submission, please contact Cynthia Mellin cmellin@pcschools.us

Funding Term

The funding term for the grant is the 2024-25 school year. The funds expire on June 6, 2025. The intent is to fund programs that benefit students during the school year for which the grant was funded.  

Any unused funds will be forfeited unless arrangements have been made with PCEF Program Staff prior to the end of the school year. 

Keep in mind that the grant award is the amount that PCEF will contribute to your program/project. Please don’t go over budget!

It is expected that the funds will start being used within 30-days of receiving the award notification.  

Express Grant funds are not unlimited. PCEF has a finite amount available. If you decide to not spend the award, please let PCEF Program Staff know ASAP so the funds can be redistributed.

If Awarded Funding, Grantees Agree to the Following:

Submit program documentation: photos, quotes, and/or videos for their respective programs. PCEF may share these in communications to help raise funds and awareness of the work we support.

Acknowledge PCEF support of the program. Responsibility of the Program Manager. 

Include the PCEF Logo on all marketing and promotional materials for their program.

Share that PCEF funded the program in any written or verbal communications, including emails to parents. This also includes any media appearances or articles about your program. 

Grant award funds must go through the District financial system (MUNIS). Any funding requests must be aligned with District policy and procedures.

Items purchased with PCEF funds will remain at the school for which the funding was awarded if the educator leaves that school, items are the property of the school, not the educator.

Funding Restrictions. PCEF Grant Awards Do Not Fund:

Programs, projects, needs that have been previously funded by an Express Grant award. 

Stipends for teachers for work inside their own classroom during contracted school hours.

Reimbursement for materials, supplies, or services already purchased.

Work visas or the visa renewal process.

Speaker gifts.

Capital and furniture items generally funded by the district (unless the budget item has been formally requested and turned down by the district.)

School Book Fairs, including vouchers.

Another organization's program. The program idea must be the PCSD employee’s idea and not another organization’s program. PCEF cannot fund another organization’s program. 

 PBIS incentives for individual classrooms, educators, teaching teams, or departments. Only requests for schoolwide PBIS incentive programs will be funded.  

  • Maximum award amounts include Classroom Grant awards.
  • The maximum award amount for elementary school requests is $1,000 per school for the  school year. 
  • The maximum award amount for secondary school requests is $2,000 per school for the requested school year.
  • Express Grant applications for additional amounts will not be accepted.

Possible Additional Funding

To increase the amount available to distribute through PCEF Granting programs, PCEF may approach donors to invite them to co-fund a limited number of grants. Applicants should be aware that their application may be shared by PCEF with these donors. Any applicant not wishing to have their information shared should contact Kara Cody at kcody@pcschools.us.

For any questions or concerns, please contact:

Kara Cody, PCEF VP of Programs  kcody@pcschools.us or (435) 800-2956

Cynthia Mellin, PCEF Operations & Office Manager, cmellin@pcschools.us or (435) 200-8883

We use Submittable to accept and review our submissions.
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