Welcome! Below you will see all of our current opportunities. 

Important:

  • You will need to create a free Submittable account in order to submit to these forms. Here is a quick guide on how to get started: https://submittable.help/submitters/making-new-submissions/how-do-i-submit 
  • You can save a draft of your work if you would like to finish filling out the form at a later date. 
  • We will follow-up with you about your submission by email. Please be sure the email address you used to sign up for your Submittable Account is one that you check regularly. 
  •  We recommend copying questions from the form and pasting into an editable document (Google Doc or MS Word). Use this document as your draft. Once a form has been submitted, you will need special permission to make edits.

 *PLEASE READ* 2021-22 SCHOOL YEAR EXPRESS GRANT GUIDELINES

Thank you for your interest in applying for a Park City Education Foundation (PCEF) grant. Please review the following information before completing a grant application to ensure you understand the eligibility requirements, expectations, and restrictions. Do not hesitate to contact PCEF staff with questions: Kara Cody, kcody@pcschools.us or (435) 800-2956.

Express Grants

PCEF reserves funds for teacher, school, and district needs that arise during the school year and are out of the regular grant cycle.

  • The maximum amount for an Express Grant award is $1,000.
  • Applications are accepted and reviewed on an ongoing basis as long as funds are available.
  • Awards will be announced within 72-hours of the application’s submission with an email notification.
  • Funds will be available within 24-hours of the award announcement.

Applicant Eligibility Requirements

  • Programs must meet PCEF's mission of funding initiatives that inspire Park City School District (PCSD) students to reach their academic and lifelong potential. PCEF supports the following areas of interest:
    • Academic Success
    • The Whole Child
    • Innovation
  • Programs must comply with PCSD policies and procedures, including but not limited to PCSD Idea Process, procurement, staffing/contracts, and technology. It is the responsibility of the applicant to do their due diligence prior to submitting an application.
  • Proposals must be written and requested by a PCSD employee - faculty, administrators, or staff. If funded, the program must be managed by a PCSD employee.
  • Applications must have approval by the applicant’s supervisor (administrator, director, etc.) Please contact your supervisor prior to submitting an application.
  • All grant applications and supporting documentation must be submitted through PCEF’s grant management portal (Submittable). Applicants will create an account in order to submit an application. Applications will only be accepted via the grant management system.

All communications (including award and decline notifications) will be conducted via email.

  • Please make sure you check your email regularly for award or decline notifications. If you do not hear from PCEF within 24-hours of submission, please contact Kara Cody at kcody@pcschools.us.
  • If awarded funding, purchase information will be emailed to you.

Funding Term

  • The funding term for the grant is the 2021-22 school year. The funds will expire on June 30.
    • Any unused funds will be forfeited unless arrangements have been made with PCEF Program Staff prior to the end of the school year.
    • Keep in mind that the grant award is the amount that PCEF will contribute to your program/project. Please stay within your budget.
  • PCEF cannot issue payments directly to teachers, administrators, vendors, or service providers.

If Awarded Funding, Grantees Agree to the Following:

  • Submit program documentation: photos, quotes, and/or videos for their respective programs. PCEF may share these in communications to help raise funds and awareness of the work we support.
  • Acknowledge PCEF support of the program.
    • Include the PCEF Logo on all marketing and promotional materials for their program.
    • Acknowledge PCEF support in weekly emails, Class DoJo messages, SeeSaw updates, Canvas posts, or any other way that you share information with parents/caregivers.
  • Items purchased with PCEF funds will remain at the school for which the funding was awarded if the teacher leaves that school. Items are the property of the school, not the teacher.

Questions? Contact Kara Cody, kcody@pcschools.us or (435) 800-2956.

Thank you for your interest in applying for a Park City Education Foundation (PCEF) grant. 

Please review the following information before completing a grant application to ensure you understand the eligibility requirements, expectations, and restrictions. Do not hesitate to contact PCEF staff with questions: Kara Cody, kcody@pcschools, internal extension 1805.

Application Deadline: April 1, 2021.

  • Late and incomplete applications will not be considered.

Maximum Award Amount is $45,000.

  • Award amounts may be for the full amount or partial amount requested.

Applicant Eligibility Requirements and Expectations:

  • Programs must meet PCEF's mission of funding initiatives that inspire Park City School District (PCSD) students to reach their academic and lifelong potential. PCEF supports the following areas of interest:
    • Academic Success
    • The Whole Child
    • Innovation
  • Programs must align with the Park City School District Strategic Plan and cannot be in conflict with programs previously or currently funded by PCEF. 
  • Applicants must complete their due diligence prior to submitting a grant application.
    • Comply with PCSD policies, including but not limited to Idea Process, procurement, staffing/contracts, and technology.
    • Park City School District Idea Process (located on My PCSD - Employee Intranet, use your PCSD log-in to access). If your program includes any of the criteria listed below, you must complete a PCSD Idea Plan prior to submitting an application:
      • The idea involves technology items that are not already approved for use in the district. This includes every technology requiring a student login.
      • The idea involves entering the district into a contract that includes some consideration on the part of the district (such as payment or a service to be provided to another party).
      • The idea involves significant financial cost (over $1,000).
      • The idea involves more than one location or department.
      • The idea is a change to curriculum or instructional materials at any level.
      • Implementing the idea includes the need for explanation for stakeholders.
      • Implementing the idea requires professional development or training for staff.
      • New course requests will use his process, though multiple course requests can be grouped by department or school under a single Idea Plan.*
    • Procurement - please do NOT reference a specific product or vendor in your application.
    • Technology - consult your school ETS to determine if items included in your application can be supported by PCSD. You will also need to complete the Idea Plan if the technology is not on the approved list.
  • Proposals must be written and requested by a PCSD employee - faculty, administrators, or staff.
    • The program idea must be the PCSD employee’s idea and not another organization’s program. PCEF cannot fund another organization’s program.
    • The PCSD applicant must demonstrate a true need for the program. No duplication of services within a building, school, or site.
  • Applications must have approval by the applicant’s supervisor (administrator, director, etc.)
  • All grant applications and supporting documentation must be submitted through PCEF’s grant management portal (Submittable). Applicants will create an account in order to submit an application. Applications will only be accepted via the grant management system.

All grant application communications (including award and decline notifications) will be conducted via email.

  • Please make sure you check your email in late May regarding award or decline and early July, if awarded funding, for MUNIS code information.
  • If you have not heard from PCEF prior to the last day of school regarding your application, contact Program Staff (information is listed at bottom of guidelines).

Budget and Funding Term:

  • All applications are required to include a budget.
    • The budget should be reasonable and take into account unanticipated cost increases.
      • For salary or Special Assignment Contracts (SAC) requests, don’t forget to include Taxes: 8.25% and URS/Retirement: 23.69%
    • If you are awarded funds, your program costs must stay within the budget submitted, unless you have additional funding sources.
  • Funds will be available at the start of the new fiscal year (July 2020).
  • The funding term for the grant is the 2021-22 school year. The funds will expire on June 30. The intent is to fund programs that benefit students during the school year for which the grant was funded.
    • Any unused funds will be forfeited unless arrangements have been made with PCEF Program Staff prior to the end of the school year.
    • Keep in mind that the grant award is the amount that PCEF will contribute to your program/project.

If Awarded Funding, Grantees Agree to the Following:

  • Programs must have at least one Program Manager.
    • A Program Manager is a PCSD employee who is responsible for the grant budget, program implementation, and ultimately the success of the program.
    • If the applicant is not the Program Manager, then the Program Manager must be listed in the application.
  • Submit program documentation: photos, quotes, and/or videos for their respective programs.
  • Complete a final assessment, report, or survey based on amount awarded.
  • Previous grant recipients re-applying for grant funding must have completed the previous year's assessment or evaluation to be considered for renewed funding.
  • Acknowledge PCEF support of the program. Responsibility of the Program Manger.
    • Include the PCEF Logo on all marketing and promotional materials for their program.
    • Share that PCEF funded the program in any written or verbal communications, including emails to parents. This also includes any media appearances or articles about your program.
  • Grant award funds must go through the District financial system (MUNIS). Any funding requests must be aligned with District policy and procedures.
  • Items purchased with PCEF funds will remain at the school for which the funding was awarded if the teacher leaves that school. Items are the property of the school, not the teacher.

Funding Restrictions. PCEF Grants Do Not Fund:

  • Stipends for teachers for work inside their own classroom during regular school hours.
  • Reimbursement for materials/programs already purchased.
  • Work visas or the visa renewal process.
  • Speaker gifts.
  • Capital and furniture items generally funded by the district (unless the budget item has been formally requested and turned down by the district.)

Possible Additional Funding

To increase the amount available to distribute through PCEF Granting programs, PCEF may approach donors to invite them to co-fund a limited number of grants. Applicants should be aware that their application may be shared by PCEF with these donors. Any applicant not wishing to have their information shared should contact Kara Cody at kcody@pcschools.us or 435.615.0235 x4 or PCSD internal extension 1850.

HELPFUL RESOURCES > check them out!

PCEF GRANT APPLICATION CHECKLIST & BEST PRACTICES (click link and review!)

SMART Metrics for Outcomes (click link and review!)

PCEF Grant Process and Timeline (click link and review!)

Recording of Virtual Help Session 

Need assistance with your grant application? Have Questions?


*PCSD Idea Process Handbook, Approved 6/22/2020  https://docs.google.com/document/d/1y3h7cgbU3Qk6wwbNyJN0ypcsm9ZVLTJat_0sh78ig7M/edit

PCEF PROGRAM GUIDELINES

Please review the following information to ensure you understand the eligibility requirements, expectations, and restrictions. Do not hesitate to contact PCEF staff with questions.

Applicant Eligibility Requirements and Expectations:

  • All programs must meet PCEF's mission of funding initiatives that inspire Park City School District (PCSD) students to reach their academic and lifelong potential. PCEF supports the following areas of interest:
    • Academic Success
    • The Whole Child
    • Innovation

Grantees Agree to the Following:

  • Programs must have at least one Program Manager. A Program Manager is a PCSD employee who is responsible for the budget and the success of the program. 
    • In addition, the Program Manager will submit program documentation: photos, quotes, and/or videos for their respective programs. 
  • Program Managers will be required to complete a simple report based. Previous grant recipients re-applying for grant funding must have completed the previous year's report to be considered for renewed funding.
  • Program Managers will include the PCEF Logo on all marketing and promotional materials for their program and will share that PCEF funded the program in any articles, written, or verbal communications about the program, including emails to parents. 
  • PCEF awarded funds must go through the District financial system (MUNIS). Any funding requests must be aligned with District policy and procedures.
  • PCEF Events. Occasionally, the Program Manager will be asked to participate (or ask a student or another program representative) in a PCEF event. 

Funding Restrictions

PCEF funds do not fund:

  • Stipends for teachers for work inside their own classroom during regular school hours.
  • Reimbursement for materials/programs already purchased.
  • Work visas or the visa renewal process.
  • Speaker gifts.
  • Uniforms, unless demonstrated to have a significant impact on the success of a program, which meets PCEF's funding guidelines.
  • Capital and furniture items generally funded by the district (unless the budget item has been formally requested and turned down by the district.)
Park City Education Foundation